There are never enough hours in the day to do everything on your to-do list. Not only are you in charge of your normal property management duties, but you also have to deal with everything that pops up throughout the day.
Each office has its own set of tasks and frustrations. Multiple that by however many properties you manage, and you could have a mess on your hands unless you have some good time management tools and techniques.
Instead of relying on sticky notes and calendar reminders, take advantage of some newer technology to better manage your tasks. There are a variety of CRMs, project management tools and other software that will help make you more efficient.
Helpful Time Management Tools For Property Managers
Make your job a little easier by using these five time-management tools with your multiple properties.
Formerly known as Highrisepro, Evercondo puts all of your files, contacts and information in one place, keeping you from going in a million direction. Here are some of its features:
- Manages service requests
- Send and receive approvals
- Provides centralized access for multiple properties
- Keeps files organized
- Available online and on your phone
You can even store security record logs, track package deliveries and create incident reports. The more you can do with the software, the more time you’re going to save.
Another software that allows you to manage multiple buildings from one login account, AssociationVoice has specific features for managing office buildings:
- Amenity book
- Quick messaging
- Preventative maintenance automation
- Role-based access for entire building
- Online payments
- Documents library
There are Front Desk and Building Management editions of the software. Something that’s especially helpful for managing multiple properties is its at-a-glance dashboard.
One of the most popular software options for property managers, AppFolio offers a variety of tools to consolidate your workload and save time. It’s almost like having another employee on your team.
Here are some of its features:
- Built-in resident screening
- Work orders
- Collect rent online
- 24/7 property management answering service
- You can even use the software for marketing
You have several balls up in the air at any given time. Unless you’re a great juggler, you’re going to drop the ball with something if your hectic schedule continues.
Project management online tools like Basecamp can help you keep track of all of your (and other team members) tasks from your computer or mobile device. We use Basecamp to communicate with our inbound marketing team and manage projects.
It allows you to create and assign tasks, set deadlines, message others, share files and make sure you are staying on track. Basecamp also sends you reminders when a task is about to be due.
There are plenty of web-based project management tools out there besides Basecamp, including Trello, Podio and Asana. Try them out to see which one is best for you and your team.
OK, we might not be your typical time-management tool, but we will definitely make you more efficient at managing multiple properties.
Instead of spending time babysitting a landscape maintenance company — because no one has time for that — you can turn it all over to us and know it will be done correctly. Your landscapes will be one less thing you’ll have to toss and turn about at night.
Don’t you wish the rest of your job was that easy?
Our experienced teams will maintain, manage and enhance all of your commercial property landscapes. We’ll make them more sustainable, add value to the property and also up the curb appeal to keep tenants and owners happy.
Read to take one big thing off of your plate? Contact us at 678-298-0550 or online to request a free consultation.
Last modified: April 26, 2016